The contract for the completion of an emergency action plan for Beaver Brook Dam was approved by the Manheim Town Council during a special meeting Thursday afternoon.
Last week, the council unanimously passed a resolution to put the project out to bid again after Liverpool based Barton & Loguidice informed the town they would have to increase the cost of their bid by $2,000 for the inclusion of an inspection and management plan.
When the town decided to re-bid the contract this week, the council was informed by Barton & Loguidice the inspection and management plan had already been completed by the Syracuse-based Natural Resource Conservation Service in 2008.
Manheim Town Supervisor John Haughton said it was a simple miscommunication. “This has been a joint process working along with the village of Dolgeville and when the village sent the contract, the inspection and management plan was completed and the town was unaware,” he said. “This is a case of what happens when there are multiple agencies and municipalities involved on a project.”
Haughton noted during a telephone interview on Tuesday afternoon if the inspection and management plan was accepted by the state Department of Environment Conservation, the emergency action plan would not have to go out to bid again.
Since the plan was accepted by the DEC, Barton & Loguidice agreed to complete the emergency action plan for the original bid price of $9,600.
The council voted Thursday to rescind its motion to put the contract back out to bid.
“The town and the village have other things to focus on and now that everything is sorted out we can both move forward,” said Haughton.
The village of Dolgeville was put on notice by the DEC in January 2012 that it did not have an emergency action plan for Beaver Brook Dam on file in Albany. In response, and after months of debate over ownership of the earthen structure, the town and village in November agreed to each pay half the cost for the development of the plan. The request for proposals was issued in December and the contract to complete the plan was awarded to Barton & Loguidice in January.
According to the contract, Barton & Loguidice will have 30 days to complete the plan — which regulations state must be prepared by a professional engineer and coordinated with local emergency managers. The contract also states the firm will receive half payment when the plan is submitted to the DEC and the remaining half payment when the plan has been approved by the state agency.
Barton & Loguidice has the option of requesting an additional 30 days, according to the contract.