The members of the Dolgeville Village Board of Trustees and the Manheim Town Council were scheduled to meet Tuesday evening to review engineering proposals for the development of an emergency action plan for Beaver Brook Dam.
The village was put on notice by the state Department of Environmental Conservation in January 2012 that an emergency action plan — which regulations state must be prepared by a professional engineer and coordinated with local emergency managers — for the dam is not on file in Albany.
In response, and after months of debate over ownership of the earthen structure, the town and village in November 2012 agreed to each pay half the cost for the development of the plan.
“If this plan isn’t done, one, if not both, of the municipalities could be fined,” Dolgeville Mayor Bruce Lyon said previously, adding the fine from the DEC could total as much as $5,000.
Four firms responded to the request for proposals issued in December 2012.
The proposals were opened by Lyon and Manheim Supervisor John Haughton earlier this month, with Albany-based LaBarge Group submitting a proposal for $4,500; Latham-based C.T. Male Associates submitting a proposal for $16,310; Schenectady-based John M. McDonald Engineering submitting a proposal for $8,100 and Liverpool-based Barton & Loguidice submitting a proposal for $9,600.
With a difference in not only cost, but possibly methodology and scope, Haughton said previously “a more intensive review of the proposals needs to be done before a decision can be made.”
An emergency action plan is a formal document that identifies potential emergency conditions at a dam and specifies pre-planned actions to be followed to minimize property damage and loss of life.
The plan specifies actions that should be taken to moderate or alleviate problems at the dam and contains procedures and information to assist in issuing early warning and notification messages to downstream emergency management authorities. The plan also contains inundation maps to show emergency management authorities critical areas for action in case of an emergency.
The Dolgeville Village Board of Trustees and the Manheim Town Council were originally scheduled to review the proposals Monday evening, however, the meeting was rescheduled to Tuesday evening.